Relocating to a new office is time-consuming, overwhelming and expensive. But being able to spend more time planning for it helps you put everything and your people in order. Below are some tips that can help in preparing for your move.
Make a Checklist of what must be done
Having a checklist helps you avoid mistakes when moving to a new office. Your list should include tasks that must be done in advance, supplies that you will need and a plan on how to put your business back together after the move.
Sort Out Office Equipment and Donate those you Won’t Need
You may wish to get rid of old copiers, phones, computers, furniture and printers. You don’t want to pay for these items if you can just give them away.
Do not wait until the moving day comes before you start packing things up. Begin packing items you don’t use regularly as soon as possible. Early packing is even more important if you have a big inventory of items to go through. To save on packing costs, think about buying used packing supplies and boxes.
Contact a Moving Company as Soon as Possible
Call the office movers at least a month or two in advance. Make sure that you request price quotes and proof of insurance. In case you agree with the mover to do the packing for you, keep in mind that they tend to pack everything so make sure you have segregated your stuff and let them pack only what you prioritize.
Have the Boxes Numbered or Marked
This is important if you hire a packing company. You don’t want to check through many boxes to find an item you need. Marking should be made on the sides and tops for easy and quick location of items. In addition, if the packing is completed with hundreds of boxes, consider having a numbering system so you don’t lose the items on the move. Numbering the boxes and putting a brief description of their content ensures that you can make a claim in case the moving company loses any of these boxes during the move.
Update your Contact Information
Because you move to a new office, you have to update your address on business cards, stationery and website. Just like personal moves, inform the post office, bank, creditors and other connections about your move. If you have clients to bill, tell them to update your contact information so they can send their payments to your new address.